If you change your company's name, the IRS needs to be notified in the following cases:
- The EIN application is already in progress;
- The EIN letter is ready.
Under most circumstances, changing the business name with the IRS will not require a new EIN—only a notification. For further information, you can take a look at the following link: IRS Publication 1635.
Important Note: A new EIN needs to be requested in a business structure change (CORP TO LLC AND VICE VERSA).
How do I notify the IRS?
You can either wait until the annual filing to report the name change or mail a cover letter to the IRS.
If you decide to mail the cover letter, we also recommend sending the following documents: The certificate of Formation/Incorporation, the amendment document, and the EIN verification letter.
Please see below the IRS office mailing address:
IRS, Stop 6055, Kansas City, MO 64999.
Please notice that Corporations must have the letter signed by a corporate officer, while LLCs must have the letter signed by a member.
Mailing the CP-575
Another way of reporting the name change is through the CP-575. You will need to remove the information you do not need from this document, add the request and mail it to the IRS.
Your request can be as simples as in the example below:
"To whom it may concern,
I would like to inform you that my company's name was amended. For your reference, we are sending the Certificate, the amendment document, and the EIN letter. The new name should be X instead of the old one Y. I kindly request you to update the IRS records on my behalf”
*Send all the documents indicated along with the letter. These documents can be printed, no official document is required.
Changing the Corporation ending
If you need to change your corporation ending, i.e. "Corporation" to "Inc.", we can do it over the phone. The reason why is that an "Inc." or any other ending under the corporation denomination will be considered valid.
What happens with my bank application?
Depending on the bank, the following might be different:
When applying for a bank account application, you will need to send the amendment document to the bank.
If there is no amendment document, we suggest you wait until your new verification letter. This way, you don't get rejected by the bank!
How can I change my business name when filing taxes?
When filing a current-year tax return, the business name can be reported to the IRS by simply checking the "name change" box on the entity’s respective form:
- Corporations – Form 1120, Page 1, Line E, Box 3;
- S-Corporation – Form the 1120S, Page, 1, Line H, Box 2;
- LLC (sole member) – cannot update name by filing return; must use Option 2.